Access Greene County Clerk Records

About the Greene County Clerk's Office

Greene County uses a unified Clerk of Courts structure. The official Clerk's Office page identifies Jamie Thompson as Greene County Clerk of Courts. The Clerk's Office is in the Greene County Courthouse and uses a Bloomfield mailing address for records and copy requests. The Indiana court directory gives the same Clerk name and office phone and also lists the court fax.

The Clerk is the main counter for court copies, certifications, filings, marriage-license records, and case-document fallback requests when MyCase does not provide the needed document online. The office also answers many payment questions. For traffic tickets, the county helpful-phone list separately identifies a traffic-ticket line at 812-384-2011, while small claims questions are listed at 812-384-2012.

The Clerk's records role is different from the judge's role. Judges decide cases and issue orders. The Clerk receives filings, maintains the case record, collects many fees, and provides copies when a record is public and available. That distinction matters when a person needs a certified judgment, a marriage copy, a probate order, or a traffic-payment answer.

The manifest source for the Clerk filing-fee screen is the Greene County Clerk filing-fee page.

That source is the local fee authority for many filings handled through the Greene County Clerk of Courts.

What the Clerk Does in Greene County

The Clerk accepts filings, keeps court records, issues copies and certifications, handles marriage-license records, and receives certain court payments. MyCase is the first search tool for public case information, but the official copy source remains the maintaining court and Clerk. If a public document is not linked online, the Clerk is the local fallback.

• Maintain filings and case documents for Greene Circuit Court and Greene Superior Court.
• Issue plain copies and certified copies under the local fee schedule.
• Process marriage-license records and marriage-copy requests.
• Receive eligible mail copy requests with payment and a self-addressed stamped envelope.
• Route public-record requests when an office-specific request is needed.

Local filing practice is specific. The Clerk says court forms should be completed in black ink, printed on one side only, and filed as the original completed forms. Greene County says it does not require the multiple copies sometimes requested by the state site. The Clerk also states that passport applications and renewals are no longer processed in the Clerk's Office.

Child-support questions may route away from the ordinary records counter. The Clerk page points users to the Help Kids toll-free line at 1-800-840-8757 or the Title IV-D office at 812-384-3314 for child-support payments. Divorce paperwork also has a separate forms issue: the Clerk says the office does not house divorce paperwork and points users to Indiana Legal Help, while filed divorce case records still use MyCase and Clerk channels when public.

How to Request a Certified Copy

A certified copy is a Clerk-issued copy with certification showing that it came from the official record. Agencies and courts often require certified copies for marriage proof, divorce decrees, estate orders, judgments, or other legal use. MyCase can help identify the case, but a printed MyCase page is not the same thing as a certified copy from the Clerk.

1. Search MyCase or your own papers for the case number, party names, filing year, and document title.
2. Contact the Clerk or prepare a mail request that clearly identifies the record.
3. Include copy fees and the certification fee, using cash, money order, or bank cashier check when mailing.
4. Add a stamped, self-addressed envelope for mailed copies.
5. Use the county APRA form if the request is broader than a normal court-copy request.

Records Request Form Fields

The Greene County Access to Public Records Request form is used when a public-record request needs formal routing. It is not a substitute for a simple case lookup, but it helps when the requester is unsure whether the record is held by the Clerk, Sheriff, Prosecutor, Recorder, or another office. The form requires a reasonable description of the document or information sought.

The form is returned to the County Attorney at 1 E Main Street, Bloomfield, IN 47424. The research lists phone 812-384-0081, fax 812-384-0070, and email recordsrequest@co.greene.in.us for that public-record request channel. Under the county's APRA guidance, the first response acknowledges receipt, while production follows within a reasonable time if the record is disclosable and already exists.

APRA requests should be used with care for court-related needs. A request for a certified copy of a court document is usually best handled by the Clerk's Office as a court-copy request. A request for an administrative record, a policy, or a record whose office is unclear may fit the APRA form better. The county is not required to create a record that does not already exist.

Greene County Clerk Fees

The Clerk's local copy charge is $1.00 per page, and certification is $3.00 each. Filing fees vary by case type. The county's payment limits are important for mailed copy requests because personal checks and credit cards are not accepted by the Clerk for those requests.

Filing fees should not be confused with copy fees. A filing fee opens or processes a case type, such as civil, small claims, probate, criminal, divorce, or paternity. A copy fee applies after a record exists and a person wants a page or certified document. Sheriff service and extra-defendant charges may also apply to some filings.

Common Clerk Forms

The Clerk's Office points users to different sources depending on the task. Divorce paperwork is not housed by the Clerk's Office, so the office refers users to Indiana Legal Help for divorce paperwork and forms. Case copies, filings, and certified records still route through the Clerk when the record is a Greene County court record.

• Greene County APRA request form - formal public-record routing.
• Greene County Superior Court forms page - small-claims manual, local rules, and self-service links.
• Greene County marriage license instructions - local license and copy process.

The Indiana statewide e-filing page is another assigned manifest source for the Clerk page.

E-filing affects how many court documents reach the Clerk, but copy and certification requests still depend on the local office.

Mail and Online Filings

Greene County participates in Indiana e-filing. The local e-filing topic says attorneys have mandatory e-filing for subsequent filings beginning February 3, 2017. Public users searching records should still begin with MyCase for public non-confidential case information. When a document is not linked in the chronological case summary, the document may still be public but available only through the Clerk.

Mail copy requests should be sent to the Clerk's Office, P.O. Box 229, Bloomfield, IN 47424. Include accepted payment and a self-addressed stamped envelope. The Clerk accepts cash, money orders, or bank cashier checks, but not personal checks or credit cards for this local mail-copy process.

Online access and e-filing serve different users. MyCase is a public search tool for case information and available documents. E-filing is the filing channel for attorneys and eligible filers. A public user who only needs to look up a case should use MyCase first. A person who needs to file a document should follow the court and e-filing rules for that case type.

The Clerk's Office is also the local fallback when MyCase shows a case but no document link. The chronological case summary can prove that a filing or order exists, but it may not provide the document itself. In that situation, the Clerk can identify whether the document is public, available only in person, eligible for certification, or restricted by Indiana access rules.

Note: The official court record is maintained by the court and Clerk, even when MyCase displays public case information.